![]() RELATED: How to Use Microsoft Office's Built-In Clipboard Don’t Use the Clipboard At AllĬlipboards are all well and good, but the cool kids can copy and paste without using them at all. It’s a great tool (and one we’ve highlighted previously, so give it a go! You’ll wonder how you managed without it. ![]() It’s named after those literal spikes you used to see get in paper-based offices and sometimes still see in restaurants-you know, the sharp metal thing they stab receipts onto? The spike is one of Word’s best-kept secrets. ![]() Either way, this means you’ll have to cut individual bits of text from the document, go to the site of your new paragraph, paste the text in, then rinse and repeat until you’re done-right? Wrong. Or maybe you want to go through your document and copy all the names of people into a list in another document. You’ve written a great document and all is well, except that you now want to move various bits of it around to create a new paragraph. RELATED: How to Copy and Paste Text With Tracked Changes in Word 2013 Using the Spike to Cut or Copy Lots of Things and Then Paste Them All at Once Want to know more? Check out our guide to copying, and pasting text with tracked changes. If you copy text with tracked changes and don’t turn the feature off first, Word assumes that you want to copy that text as if all the changes had been accepted. This initially seems counter-intuitive, but there is some logic behind it. This is primarily because you have to turn the Track Changes feature off before you copy the text. Thankfully you don’t have to, but it’s not always obvious how to do it. If you’re using Tracked Changes and you want to move part of a document to a new document, you might not want to lose those tracked changes. RELATED: How to Quickly and Easily Copy Formatting in Word Copying Tracked Changes From One Document to Another Anything you click or select after that gets pasted with the original formatting, and you can click the “Format Painter” button again to turn it off.įor more tips on using Format Painter, check out our full guide to copying formatting in Word. If you want to paste formatting to multiple locations, select the text and then double-click the “Format Painter” button. Select the text with the formatting you want to copy, hit Home > Format Painter and then select the text to which you want to paste the formatting. If you select just a few words of text, it copies any character formatting applied to that text. If you select an entire paragraph, it copies the paragraph formatting. Format Painter copies the formatting from selected text and then pastes it into other text. It would be a pain to have to change each block of text to match manually, so Word provides the Format Painter tool to help. You’ve got your formatting set just so, and now you want various other parts of your document to look the same. RELATED: How to Wrap Text Around Pictures and Other Illustrations in Microsoft Word Copy Formatting and Apply it to Other Text If you’re not sure what text wrapping is, or why you might change it, we’ve got you covered. If you copied an image, you can change the format of the image when you paste (which we’ll talk more about in the next section). If you copied text, for example, you could insert it as a separate Word document. The options available in the Paste Special window change depending on what you’ve copied. For example, you could paste as a Word document, picture, or even HTML. The “Paste Special” command lets you paste whatever you’ve copied as a special document type. There are also a couple of other options on the “Paste” drop-down menu. The text will take on the default formatting of the paragraph into which you insert the text.
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